The Importance of Onsite Event Marketing

Timing is another very important point when structuring your event marketing strategy. Ideally, the marketing efforts begin a couple of months before the event and should continue throughout the event itself and even after that.

Let’s take a deeper look at why you need a marketing campaign right up to the last day of your event.

The Importance of Onsite Marketing

Conducting marketing activities onsite is vital as this is the culmination of your marketing efforts. The community is brought together, the site is all set and showing that your event has come to life is very important because:

  1. It keeps the interest of the community – encourages people to share photos and comments, and to participate in the conversation creates the feeling of “togetherness”, and makes participants feel like stars.
  2. Live reporting gives you the chance to show what exactly is happening onsite, how and what the vibe is. It provides an opportunity for further exposure and reaching out people outside of the immediate community or social media followers, which brings me to my third point.
  3. On-site reporting is a great advertising tool to reach more people online and expand your network. It allows you to showcase how exciting and attractive your event is and what people who didn’t register to attend are missing out on. FOMO (Fear of Missing Out) is a big factor in the times we are living in and a very powerful one. It has the power to bring a whole lot of new people into your community.
  4. On-site marketing is a great image and reputation builder. It has the potential to present you in your best light, show your impeccable reputation and help you re-establish your name in the field you are working.

Lately, I went to a sports event (a world championship) which I noticed at first, didn’t attract this much audience. The event’s marketing team, however, was very active and professional over their social media channels presenting everything that was happening in an attractive and engaging way. I saw it with my own eyes how the sports hall went from almost zero attendees to a full hall of 5,000 people – all thanks to good marketing.

On-site marketing is important also in less emotional terms, so to say – it’s proven that follower numbers grow on social media, the impressions of the posts and hashtags grow a couple of times than their usual reach, and overall it’s great for your stats.

Last but not least, the person who reports live can turn into someone who unites the community – practice has shown that attendees sometimes reach out to marketers themselves, offer to be interviewed, to provide their pictures for publication and so on. This is great for keeping the community together and makes people feel noticed and appreciated.

The Importance of Pre-Onsite Marketing

Onsite marketing wouldn’t be that powerful without a good marketing campaign prior to the event. You need it to gain enough exposure, advertise, spark the flame, and of course, sell registrations.

Make sure you have a well-planned and organised strategy before you begin the actual activities. Decide who, how and when you are going to contact and ask for help; create a timeline with your paid advertising; create a social media calendar clearly stating the topics you’d like to advertise.

Avoid last-minute ideas or ideas “on the go”. They are usually not very effective as there is rarely any time to organise them properly and, most likely, they won’t be consistent but more of a one-time thing. And consistency in marketing is everything.

Marketing professionals nowadays are lucky to be living in a technological age which allows them to reach hundreds of people worldwide quickly and easily. We should all take advantage of these opportunities and make the most out of them.

By Andrea Peycheva, Marketing Cordinator

This article was originally published in Headquarters Magazine, issue #107 (pg. 37) – November, 2022: