Procurement Coordinator Hotels and Venues – Sofia / Madrid

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Job Category: Procurement
Job Type: Full Time
Job Location: Madrid Sofia

About the Department & Position

Kenes Group is an international company that organizes medical conferences all around the globe. The Procurement department is an integral part of the company, helping our clients to source the perfect destination for their congress whilst meeting the preferred budgets. Procurement is all about getting the right price for our clients. We work on the site selection reports for all congresses and we contract the venues and hotels for the groups. We are a team of motivated and friendly individuals who regularly travel to foreign destinations and whose mission is to learn and share knowledge of destinations all over the world.

Kenes Group is searching for a Procurement Specialist, Hotels and Venues to be part of the Procurement Department to manage the company’s core purchasing processes for the Hotels and Venues sector.


  • Research and report on suitable venues during the site selection stage process
  • Manage venue and hotel purchasing activities/processes
  • Research, analysis, and approval of preferred suppliers, mainly hotels, venues and travel services
  • Preliminary supplier negotiations and contracting
  • Managing the purchasing lifecycle, including planning, RFP, purchase orders, goods/services receipts
  • Monitor and process payments and invoices
  • Reporting, including spending analysis, pricing trends, market impact, risk analysis and Supply Chain Management performance reports


  • Highly analytical, performance-driven individual with strategic thinking
  • Ability to work on multiple projects/multitasking in a fast-paced, dynamic environment
  • Service-oriented team player with excellent communication skills

Needs skills, Experience and qualifications:

  • Minimum 3 years experience in negotiations/contracting and/or operations in the Hotels/Tourism/Travel/Professional Events sector or corporate in-house travel
  • Experience managing large purchasing volume portfolios
  • Experience working in an international, multicultural environment
  • Bachelor’s degree – an advantage
  • Native or mother-tongue English; additional European languages – an advantage
  • Computer skills – computer literate, including Microsoft Office and ERP systems
  • Moderate travel – 2-5 times per year

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