Event Project Manager- Madrid

We are seeking a highly organized and detail-oriented Event Project Manager to lead the planning, operations, and execution of a wide range of events, including conferences, exhibitions, and corporate events. The ideal candidate will possess strong project management skills, exceptional attention to detail, and the ability to manage and coordinate all aspects of event logistics, production, and operations.

At Kenes, we foster a family-like work environment within a global company. We understand the significance of work-life balance and strive to create an atmosphere that supports personal well-being and professional growth. As part of our team, you’ll have the opportunity to travel the world, immersing yourself in diverse cultures and expanding your horizons. We believe in empowering our employees with knowledge and skills that propel their careers forward. Join Kenes and embark on a rewarding journey where you’ll thrive both personally and professionally.

RESPONSIBILITIES:

Lead the planning and execution of events from concept to completion, ensuring all aspects of venue, logistics, exhibition, registration, production, and operations are coordinated seamlessly.

Collaborate closely with partners to understand objectives, expectations and requirements.

Manage project timelines and schedule.

Manage and coordinate event logistics, including venue and contractor sourcing and contracting, including site visits (as needed)

Supplier/vendor contracting and coordination including Audiovisual production and IT requirements.

Coordinate exhibition logistics, including booth design and production, setup and coordination of sponsors and exhibitors.

Plan and manage creative and social events including design, branding, signage, staging, layouts, etc.

Manage event registration, including online registration platforms, attendee communication, payments and invoicing, accommodations, transportation, and on-site registration support.

Event App project management and development with team and suppliers.

Event budgeting and financial management.

On-site event management and operations, including overseeing event staff and vendors to ensure smooth operations according to plan.

Conduct post-event reporting and evaluation, gather feedback and identify areas for improvement.

Communication and coordination with internal supporting departments, partners, external suppliers and participants in relation to the events.

Plan/prioritize tasks for work schedule.  

Execute and deliver events to the highest quality and level of service, according to company standards. 

Anticipate and resolve issues throughout the event planning and execution process, identify solutions and ensure successful outcomes.


REQUIREMENTS: 

Well organized and detail-oriented; 

Excellent time management skills, ability to manage multiple projects simultaneously (4 projects simultaneously) and meet tight deadlines.

Availability to work evenings, weekends, and travel as required for event planning and on-site execution.

Travel abroad few times per year for a a few days up to a week

Strong interpersonal and communication skills, with ability to effectively collaborate with partners, vendors and internal stakeholders.

Motivated with ability to work independently and as part of a team.

Flexible, adaptable and a positive attitude.

Creative and problem-solving abilities

Service oriented

EDUCATION & EXPERIENCE: 

Bachelor’s degree – advantage; 

Minimum 2-3 years’ professional experience in event management; with a strong track record of successfully executing a variety of events.

Certification in event planning or project management (e.g., CMP, PMP) – advantage.

Experienced in exhibition design and management – advantage. 

Previous experience in budget management

English and Spanish– fluent – professional/mother tongue level, verbal and written; 

Excellent computer skills, including Microsoft Office (Word, Excel, PowerPoint), Outlook, etc. 

WHAT WE OFFER: 
• Fixed working hours (Monday-Friday); 
• Hybrid working mode – office with a great location
• A challenging environment that will stimulate you to grow as a professional; 
• Experience in international projects; 

In case you are interested in this position, please submit your CV in English. 
Only short-listed candidates will be contacted. 
All documents will be treated with the strictest confidentiality! 

Job Category: Project Manager
Job Type: Hybrid
Job Location: Madrid

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