Conference Planning & Programme Management
Planning meetings is Kenes’ core expertise. Our experience is unparalleled and our continued investment in new technology and expert team of professionals, have made Kenes the ‘provider of choice’ for clients around the globe. Kenes is your partner and advisor for the entire life-cycle of your congress to ensure that your event meets its objectives and is both profitable and memorable.
We begin with detailed strategic planning based on in-depth research of your organisation and your goals, and develop a workable budget. Once in place, we build an operational timeline that addresses your objectives and your needs. Every Kenes event includes an operational team – a senior account manager, operations manager, a meeting planner and a programme coordinator. The operational team is supported internally by all relevant Kenes departments, including Marketing, Sponsorship and Exhibitions, Registration and Hotel Sales.
A seamless, professional programme is the core of any successful event and programme management is a fundamental part of our planning. Dedicated programme coordinators will work closely with you to research, develop, manage and administer a comprehensive programme. This includes managing the call for papers, abstracts, speakers, sessions, and presentations to ensure quality content from the opening session, through to the gala dinner, and ending with your chairman’s closing address.
Destination & On-Site Management
The location of your conference is one of the most important decisions you will make in the planning process. With subsidiary and representative offices around the globe, Kenes will help you determine the location and venue that best suits your organization’s needs. Once you’re there, our local expertise and professional staff manages each and every detail to perfection.
On-site is where Kenes shines. We skillfully handle all of the logistics, media, venue, technical and secretarial support – all the ingredients to make your event memorable. Kenes does it all, large and small: hotel reservations, supported by a dedicated online hotel reservations system, on-site administration/secretariat, hostesses, marketing materials, food & beverage, accommodations, ground transfers – and more, until the last of your participants leaves the venue.
Kenes provides a dedicated on-site technical team to ensure the smooth running of all the basics - from plugging in microphones to making sure speakers can display a variety of presentations during any given session. We maintain continuous supervision and coordination of all on-site technical and logistic teams during the congress. From start to finish, your congress will flow seamlessly using cutting-edge IT and audio-visual equipment supported by our qualified, licensed technicians – all within your budget.
Innovative Technology Solutions
A pioneer in innovative technology solutions, Kenes anticipates the ‘next big thing’ and delivers it to your event. Our objective is clear - to enhance the participants’ experience. Kenes solutions include dedicated congress websites, intuitive online registration and abstract submission with pre-paid and self-service registration stations on-site. Participants also benefit from state-of-the-art e-posters, virtual events, live social media and tailored mobile apps.
Introducing Kenes e-Posters, a unique combination of scientific posters and interactive content. A 60" (150cm) flat screen mounted on a slim stainless steel stand paired with an iPad touch controller. Kenes e-posters offer a friendly user interface, powerful search engine, direct contact to authors via the terminal, a website/html viewer and an optional sound system including a microphone for presenters.
Kenes Congress App transforms smartphones, tablets and laptops into a tool for active meeting participation, making it easy for participants to access meeting information they need and to connect with speakers and colleagues. Imported automatically from Kenes’ systems, the app includes the scientific programme, abstracts, speaker info, participant lists, rating/voting system for sessions/speakers and even a personalized scheduler.
All of our on-site technology solutions are backed by a dedicated team of technicians at every Kenes event to guarantee seamless and reliable service and support.
Event Strategy & Marketing
A picture speaks a thousand words and a brand speaks longer and louder. Kenes’ in-house marketing experts will build a strategic brand and develop a design that will be instantly recognizable by your target audience. Our accumulated database and research services will bring that targeted audience to your event using the most up-to-date advertising strategies, including social media and other cutting-edge online technologies.
Kenes Marketing is a dedicated media agency with a proven track record in increasing clients' ROI by enhancing the event's visibility through a wide variety of channels, assuring its continuous growth. We provide comprehensive marketing solutions from the initial planning stage, including research, strategy and a marketing plan that results in sophisticated and innovative marketing tools: a focused congress website, online advertising campaigns, SEO & PPC campaigns, social media, and tailored online and offline promotions.
We specialise in the innovative marketing of medical congresses and associations worldwide. Our services are based on strategic insight from a team of multi-cultural, talented and creative professionals who understand the value of brand equity and ensuring a consistent presence in multiple marketing channels.
Sponsorship Sales & Exhibitions
With over 50 years of experience, Kenes has developed long term relationships with major sponsors and exhibitors in variety of industries. Kenes is a true innovator in sponsorship sales, with a proven track record of increasing revenue from sponsorship sales and bringing the right sponsors to your event. We skillfully analyse potential sponsor revenue and pricing making your sponsors and exhibitors a full-fledged partner at your event.
When it comes to planning, building and managing the exhibition at your event, Kenes is second to none. We skillfully handle the logistics from the floor plan design and optimization, down to the very last detail. Kenes-managed exhibitions are led by a team of in-house professionals who know their business best. Your exhibitors are our clients, from marketing and selling exhibition space, booths and presentations, to build and tear down, shipping and storage, A/V and electrical – we guarantee a seamless exhibition for the duration of your event.
Grant Management As economies continuously change, it can be challenging to generate new sources to fund meetings. Kenes manages grant-related fundraising. Grants are awarded by governments, NGOs and large corporations. Operating globally, Kenes is capable of successfully identifying grant opportunities in any country we operate in. We administer the grant application and the disbursement process ensuring full transparency with you, our client.
Transparency and accountability - two words that define the Kenes philosophy, primarily in the area of financial management. We work together with our clients to maximise profitability while keeping costs low and staying within budget, without sacrificing service or quality. At Kenes, we pride ourselves in our global purchasing power, a result of our experience and expertise in virtually any location in the world. We have relationships with a wealth of reliable global suppliers and subcontractors to deliver the best possible services at the lowest possible price.
Kenes assumes full responsibility and accountability for your meeting’s initial investment and takes on the financial risks from beginning to end. In order to lessen financial pressures and relieve the stress, we offer our clients risk-free fee structures, pre-financing and no-loss guarantee mechanisms. Our clients know that with Kenes, they can feel safe, secure and confident that their objectives will be met.
Finance & Administration Management
We support the growth and build the reputation of societies, allowing leaders to focus on their core mission and strategic paths, rather than on daily administrative tasks. We ensure that our partner associations operate with the highest level of efficiency and productivity. Kenes’ qualified association management teams provide clients with day-to-day administration, coupled with hands-on support for executive board operations, governance and programming. In addition to our support and guidance in growing your membership base and ensuring increased revenues and return on investment, we strive towards widening your circle of stakeholders and partners, including sponsors.
Kenes removes financial stress by handling association finances in a fully transparent and professional manner. We provide our clients with secure access to online financial information 24/7, with regular updates and open lines of communication. Our clients can enjoy return on investment and benefit from our network of experts, publishers, suppliers, exhibitors, venues, media, decision-makers, and businesses – all with a vested interest in our clients.
All financial transactions are carefully recorded by Kenes software, documented by the accounting department and monitored by a full-time internal auditor. Accurate financial reports are prepared, audited and certified by an independent external Certified Professional Accountant (CPA).
Executive Leadership & Advocacy
Kenes’ qualified association management teams provide clients with day-to-day administration, coupled with hands-on support to your executive board on governance, programmes and operations. Our executive leadership services will help build your reputation and ensure that your society operates with the highest level of efficiency and productivity. Coupled with ongoing support and guidance in a fully transparent environment, Kenes will strive towards widening your circle of stakeholders and partners, including sponsors.
Our specialized team will draw on its years of experience to spearhead campaigns and strategies to raise public awareness for your cause. This will place its importance higher up on the agendas of decision and policy makers as well as prospective sponsors and benefactors.
Sponsorship & Fundraising
With the current financial climate and industry’s need to curb their spending, sponsorship and fundraising can be the key to the success of any association. Maintaining relationships with sponsors is essential and requires ongoing efforts. At Kenes, we rely on our experience and industry connections to help associations and committees develop contacts with potential sponsors and move towards mutually beneficial relationships. We follow developments in the industry as well as new products, product release dates and clinical trials. We deliver carefully planned, attractive sponsorship packages with a variety of cost-effective options and alternatives.
Kenes’ 50 years of experience and networking bring real added value to every sponsorship and fundraising campaign. Our commitment to service and transparency guarantee that both our clients and business partners will be satisfied with the results. Well-versed in grant procedures, with a keen understanding of industry regulations and an extensive contact list, Kenes will meet and exceed your sponsorship and fundraising goals.
Membership Management & Marketing
Kenes provides comprehensive administration services to help your association grow its membership base. Through our advanced membership management systems, we are able to keep track of your membership records and provide up-to-date reporting on membership statistics.
We know that your presence is important and that exposure is key. Kenes will increase your association’s exposure through a range of marketing tools including website design and implementation on our secure servers. We maintain your website, keeping information relevant and pertinent to promote association products and membership benefits. Kenes writes and distributes your press releases, mass communication solutions and association advertising through a variety of channels.
Kenes will keep your membership base active and connected via the most innovative technological tools to broaden your membership. We take charge and we show results - initiating membership campaigns to increase your association’s size and revenue, supported by social media. We put your association in the spotlight and we keep it connected to significantly grow your membership in all four corners of the globe.
Workshops & Seminars
Kenes’ incomparable logistical support makes the planning and organisation of your workshops and seminars an easy task. Our accumulated experience and expertise translates into the ideal solution for large or small gatherings, ensuring your workshop or seminar is flawless.
Kenes organises workshops and seminars from one day to one week, from classroom presentations to hands-on technical sessions, and from the physical… to the virtual, with a host of online e-learning and Internet-based options. We offer solutions for certificates and diplomas, as well as awards and giveaways, including concept, design, content and production.
From membership growth, financial planning and fundraising to innovation and day to day administration, our experience and expertise will help your association flourish now and well into the future. We tailor our solutions to meet and exceed our clients’ objectives, matching individual needs with real, achievable results.
Our strategic planning, coupled with our team’s strong, unwavering support, will help move your association forward. Guided by know-how and experience, we help you break into new markets and optimize your business strategies. This leads to maximizing your association’s potential in membership, financial growth and long term stability.